worktrade

Worktrade Application - Final Positions

Our Worktrade is now closed for 2022. 

Thank you for everyone who applied! Passes are still available for purchase online until Saturday, June 4th, and at the gate starting Tuesday, June 7th.

The Firefly Gathering couldn’t happen without the help of its wonderful worktraders! Thank you for your interest in contributing your hands and heart to helping make this event happen.

Before you apply, be sure to read the Worktrade Position Descriptions and the Worktrade FAQ below thoroughly. Everything you need to know, including most commonly asked questions, are here for you on this page! 

There are a limited number of worktrade opportunities for the gathering. We make our best effort to assign applicants to one of their top three choices (which you can indicate on your application), but please note that we can’t accommodate everyone. If we’re not able to assign you to one of your top three choices, we’ll be sure to check in with you before committing you to another position.

please note

We won’t assign you a shift until we receive your attendance fee and refundable deposit. Read more about how to submit or why we ask for a deposit below in our Worktrade FAQ section.

Filling out the worktrade application does not guarantee you a spot in the worktrade program. If you don’t get assigned, your attendance fee and refundable deposit will be reimbursed.

positions

Thanks so much for considering worktrading with Firefly! Our application for 2022 is now closed. We hope to see you next year! Please see the Gathering tab of our website for more information on purchasing passes. 

Thanks so much for considering worktrading with Firefly!

 Please read the following carefully before filling out the application.

There are a wide variety of General and Specialty positions available. Please thoroughly read the position descriptions (below) so you know what you’re signing up for. If a position has a specific skill set that is required or preferred, please be sure to list your experience/training under the “Requisites” section in your application.

General Worktrade Shifts don’t require significant expertise or special skills: simply a desire to help.

Specialty Worktrade Shifts require expertise in a specific area. Some of these positions include working closely with staff and instructors during the gathering, while some include pre-event work.

worktrade commitments

PARTIAL WORKTRADE

FULL WORKTRADE

TIME COMMITMENT

15 hours / 2 full days (unless otherwise noted)

30 hours / 4 full days / Entirety of Setup/Breakdown (unless otherwise noted)

WORKTRADE FEES

Non-Refundable $175 Attendance Fee

Refundable $50 Deposit

Non-Refundable $40 Attendance Fee

Refundable $75 Deposit

MEALS

2 meals/day during the event
3 meals/day during Setup/Breakdown

2 meals/day during the event
3 meals/day during Setup/Breakdown

PARTIAL WORKTRADE

TIME COMMITMENT

15 hours / 2 full days (unless otherwise noted)

WORKTRADE FEES

Non-Refundable $175 Attendance Fee

Refundable $50 Deposit

MEALS

2 meals/day during the event
3 meals/day during Setup/Breakdown

FULL WORKTRADE

TIME COMMITMENT

30 hours / 4 full days / 

Entirety of Setup/Breakdown (unless otherwise noted)

WORKTRADE FEES

Non-Refundable $40 Attendance Fee

Refundable $75 Deposit

MEALS

2 meals/day during the event
3 meals/day during Setup/Breakdown

shift descriptions

PRE-EVENT  Now –  Saturday, July 13th

SETUP  Saturday, July 13th – Tuesday, July 16th

DURING  Tuesday, July 16th – Sunday, July 21st 

BREAKDOWN  Sunday, July 21st – Tuesday, July 23rd

POST-EVENT: Tuesday, July 23rd – Monday, August 15th

full trades

General Trades:

Shuttle Driver 
During 

Help shuttle folks from our satellite parking lot to the main gathering site. This is ONLY a Full Worktrade if you have a vehicle that can pull a trailer full of folks with their gear in the back of the truck (we have the trailer). We will compensate you for gas.

Tarps 
Setup, Breakdown

Tarps Crew is responsible for the setup of all the shelters for the event. Tarps crew is a lot like a class in that you will learn several very useful knots and how to erect a tarps or canvas structure. Must be physically capable, focused, and able to follow directions. This position requires attendance of all of Setup and Breakdown. Please Note: spots on this crew for beginners are full so we’re in need of folks who have previous Tarps experience – please be sure to fill in the “requisites” section in your application if you’re applying for this position.

Or, Scroll On to Read All Partial Trade Options!

partial trades

Parking (Full or Partial Trade options)
Setup, During, Breakdown

Set up parking lots, help people park, welcome folks to the event, and maybe wear a cool vest! Crewmembers must have good spatial awareness and the ability to be simultaneously assertive and welcoming. You’ll be working closely with our Site Crew. Full trades require some availability during Setup and Breakdown.

Shuttle Driver 
During 

Help shuttle folks from our satellite parking lot to the main gathering site. This is ONLY a Full Worktrade if you have a vehicle that can pull a trailer full of folks with their gear in the back of the truck (we have the trailer). We will compensate you for gas.

Ready to Apply? Click Below!

Questions? See our FAQ below. For further inquiries, please contact our Worktrade Coordinator at [email protected]

faq

The Worktrade Application will be available starting February 1, 2024. We encourage folks to apply sooner rather than later!

Options for this are very limited. This can work well when a During Event position is paired with a Pre-Event position, but we do not allow folks to do more than one During Event position. Please note that if you are only available for Setup OR Breakdown, we cannot assign you to a Setup/Breakdown position, as these are typically full trades that we do our best not to split into partials.

Attendance Fee – We ask for a $40 attendance fee to help cover the cost of the venue and food for our kitchens so that we can provide the worktrade crew and staff with filling, nourishing meals. The $175 fee paid by partial worktraders includes the attendance fee and the cost of a discounted full-event ticket.

Refundable Deposit – We want to know that you will come, as we need the help you are agreeing to give! Over the years, refundable deposits have provided the best assurance of accountability. We will keep your deposit only if you don’t show up or don’t complete your hours for a reason we deem unacceptable. If an immediate family member dies or you break your leg, and/or you cancel by April 30, 2024, we will give back your deposit. If you decide to change your plans, your ride falls through, or you cancel after April 30th, we probably won’t give it back. We rely on worktraders to run this event, so please resolve what you need to resolve in order to follow through on your commitment! We thank you.

If you apply for a General Position, you can expect to hear from us within 10 business days. Please allow up to 15 business days for Specialty Position applications. We only process Worktrade Applications once the Worktrade Attendance Fee and Deposits are received. If you are mailing a check, please give adequate time for the check to get to us. If you do not hear from us within 10-15 business days, please contact our Worktrade Coordinator at [email protected].

We accept payment by credit/debit card upon submission of your online application. All Attendance Fees must be paid online. Your Refundable Deposit can be paid online upon submission of your application, or you can choose to send us a check if you apply prior to May 15th. Mailing a personal check is a great alternative for folks who don’t have the funds to pay online, as we will not cash your deposit unless you do not show up for your worktrade as agreed.

If you wish to pay your refundable deposit by check:

  • Send a personal check for $75 for a Full Worktrade application or $50 for a Partial Worktrade application
  • Make the check out to Firefly Gathering and put “WT Deposit” and the worktrade applicant’s name in the memo line
  • Mail to the address included in the automatic email confirmation you’ll receive after submitting your application

By successfully completing your worktrade assignments and having a Firefly Staff sign off on your contribution to the gathering! If you complete your worktrade, we will refund your online payment or rip up your check.

Worktraders have the option of purchasing meal passes for their children attending the event. Again, please keep in mind that this is intended only for your own children/those you parent, and not your friend or neighbor’s children. Child meal tickets cover meals during the event only and do not include setup/breakdown meals. Prices are as follows:

  • Ages 3-12: $100 per person
  • Ages 13-17: $200 per person

Due to the limitations of our kitchen, Firefly is unable to offer meals to additional guests and adult family members of worktraders, and adult guests will not have the option to purchase meals from our kitchen. 

Our worktrade positions require a lot of care and focus, and can involve equipment and activities dangerous to untrained people. For this reason, we do not allow children to hang out with you while you worktrade. Please arrange to have someone you trust care for your children’s needs during your worktrade shifts. If you are worktrading during setup/breakdown, please arrange to have your children cared for offsite. We are willing to consider exceptions if your child is 12 or older as long as they can safely be onsite without supervision and you are willing to be responsible for their needs, including food, in addition to your worktrade responsibilities. 

Please contact our Worktrade Coordinator at [email protected] if you have questions or would like to discuss options.

Yes! We are happy to offer a 20% discount on child and youth passes for the children of worktraders. Please note this discount is intended only for your children/those you parent, and is not available for additional kids that may come along with you. Please reach out to our Worktrade Coordinator at [email protected] for details.

Good question! We ask that if you have the capability to worktrade, do that so that our Equity Fund can support as many people as possible! It’s also a great way to be a part of the crew and help create the magic. If the Equity Fund is truly the only means available, then that’s what it’s for; but please be sure to read through the guidelines to ensure that you are a right fit for this discount. Sometimes the two can be combined, reach out to [email protected] for questions and details. 

These agreements are for all Firefly staff, instructors, worktrade crew leads, worktraders and board members, and anyone else who holds a position of responsibility at Firefly. By engaging with The Firefly Gathering in any leadership capacity, you are agreeing to the terms in these documents. You will be consenting to these terms at checkout when you purchase your application:

Social Conduct Agreement

Conflict Resolution and Accountability Policy

Community Leader Agreement

Yes, this is a possibility! New instructors can do a partial worktrade for a $125 attendance fee and $50 deposit, or a full worktrade for a $0 attendance fee and $75 deposit. Please reach out to [email protected] to discuss your unique situation.

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Lily Harlin

Bookkeeper

Lily is an artist, creator, and dreamer. Since a very young age, she has been immersed in the natural world and draws heavy inspiration from the wild. Though her medium changes frequently, Lily’s art and expression always incorporate an element of the organic and unpredictable. She got her associate in fine arts in 2023, and now volunteers at her school as a ceramic studio monitor. She hopes to open a studio of her own one day to have a place to teach and inspire others. In addition to doing commission work, Lily has been creating many graphics for The Firefly Gathering since 2019. Lily grew up in the Earthskills community from the time she was eight years old, so having the opportunity to grow and give back in so many ways has been incredibly fulfilling. No matter where she ends up, this group of people and ideas will always hold a special place in her heart.