This agreement is for all Firefly staff, instructors, worktrade crew leads, worktraders and board members, and anyone else who holds a position of responsibility at Firefly. By engaging with The Firefly Gathering in any leadership capacity, you are agreeing to the terms in this document, so please read it. 

The Firefly Gathering is powered by the educational, logistical, and community-building enthusiasm and support provided by all of its participants. When you agree to hold responsibility for some portion of that experience, it’s a shared statement of mutual trust. We count on you as a Community Leader to provide your unique services and skills, and to represent Firefly positively, and we are here to support you in return. This document seeks to outline this shared relationship. 

What We Ask

1. Self-Care & Safety. Firefly’s events are demanding,so it’s imperative that you monitor your own well-being and your interactions with others. Staying hydrated, eating well and getting enough rest are crucial. If at any time you feel that you are unable to perform the obligations you signed up for, contact your department lead immediately. Some activities at Firefly are inherently dangerous, so do not undertake any activity unless you are confident that you can perform it safely. It is also imperative that you are sober during the times that you are to perform duties for Firefly. While we all like to cut loose and have a good time, it is essential that this does not get in the way of our responsibilities. 
2. Mutual Respect. Firefly is a community-driven event, and you are expected to treat other participants with care, honesty and respect at all times, knowing that diverse cultures, experiences, and perspectives are expressed and honored at Firefly. Direct and compassionate communication is expected among all participants, and Community Leaders are expected to set that example, even when faced with challenging circumstances. In the event of conflict, notify the Executive Director (“ED”), a staff member, or security immediately. For non-emergency incidents, please utilize the Incident Report Form. 
3. Commitment to Social Justice Work. Firefly acknowledges that systemic oppression and institutional injustices have led to inequalities that perpetuate disenfranchisement and marginalization of People of The Global Majority (PGM), women, LGBTQIA+ folks, poor people and people living with disabilities. In order to create authentic and welcoming spaces for all, you are encouraged to consider your involvement through the lens of inclusion, equity, and social justice. Firefly is prepared to support you in this process; check out Firefly’s read, listen, and watch list to get started.
4. Respect for Firefly Resources. You are encouraged to share general information about Firefly widely, but if you receive specific information, material or data relating to internal operations (like passwords, contact lists, payment records, etc.) these are considered private information and must be kept confidential and returned or deleted as soon as no longer explicitly required for the performance of your duties. If your role involves assuming responsibility for physical resources (like tools or cookware), you are expected to keep track of them and return them promptly when no longer needed for your task, informing Firefly of any damage, loss or other issues.
5. Respect for the Organization. In order to continue, Firefly requires all participants to follow local, state, and federal laws, whether we agree with them or not. Failing to do so could jeopardize future events.
6. Mutual Aid. In addition to your core duties, circumstances may arise in which your fellow Community Leaders require additional assistance or support. Firefly will endeavor not to ask you to perform any task that you haven’t signed up for unless the situation is serious, but ask that you support other Community Leaders if called upon and able (and if not able, to communicate that clearly).
7. Enthusiastic Consent. Firefly brings together a broad group of beautiful humans who share a sense of curiosity, play, and positivity. It is imperative within this context to be mindful that your role implies a certain level of authority and power, and that these can easily become coercive. Therefore:

• Before engaging in physical interaction of any kind, it is absolutely imperative that you have confirmed clear, enthusiastic consent for that interaction. We ask that you deeply consider the integrity of consent exchanged with anyone you are in a working relationship and/or power dynamic with while at a Firefly event. Examples include an instructor and participant, a staff and worktrader, or significant age differences. It takes extra communication to get clear, enthusiastic consent when a power dynamic is in place. If you are unclear about the appropriateness of a connection, check in with your crew lead, the Executive Director or the Board of Directors for support before engaging. 
• Firefly has a zero-tolerance policy for sexual misconduct, and reserves the right to terminate this agreement, remove violators from the event, ban violators from future events, and report allegations to law enforcement. This provision supersedes any non-disclosure, non-disparagement, and dispute resolution provisions

What We Offer

1. Compensation. Firefly will compensate you as listed in communications with your crew lead, the Job Description (for staff and crew leads) or Instructor Agreement. It could include financial compensation, admission(s) to the event, reimbursement for expenses, or some combination thereof.
2. Respect for Your Creations. Other than admission to our programs and event promotion, Firefly won’t seek to profit from reproducing your specific teaching materials, writings, or artwork without explicit permission. Given that many of the activities at Firefly represent historic and heritage practices, it is possible that some methods or activities may be known more broadly; if you feel some component of your participation is proprietary, let the Classes team know in advance so we can resolve the best way to honor your work without precluding others from participating in the future.
3. Commitment to Your Experience. Participating as a Community Leader is gratifying not only for the various forms of compensation, but also as an opportunity to experience the joy of creating an alternative reality outside of conventional experience. Building that reality is a collective effort, and we are committed to actively work to meet your needs as a Community Leader and an attendee, to solicit your feedback and seriously consider any and all potential improvements, suggestions or concerns you choose to share.

In Case of Conflict 

• In an effort to co-create a better world in which all beings can thrive, Firefly takes conflict to heart, seeing it often as an opportunity to grow. For this reason, we have a Conflict Resolution & Accountability Policy that is an ever evolving commitment to compassionate communication and clear boundaries. Please familiarize yourself with it, as it can be a powerful community resource.

Remember, by engaging with The Firefly Gathering in any leadership capacity, you are agreeing to the terms in this document. 

If Firefly finds that you have not honored any of your obligations under this Agreement, it reserves the right to terminate the relationship without further notice. You may be refused admission to the event, or required to leave. You will not be paid beyond services already provided. If Firefly is forced to replace you at a higher, last-minute compensation rate, your compensation may be reduced by the difference. 

Thank you for being a valued and trustee member of our community, and for lending your love, talent and energy into co-creating a more beautiful world in which all beings can thrive. 

Agreement Approved: 2025-12-27
Last Updated: 2025-12-27
Last Reviewed: 2025-12-27